1. Who we are
WikiPokopia (“the Site”, “we”, “our”) is a community fan encyclopedia for the video game Pokémon Pokopia, reachable at wikipokopia.com. The Site is operated by Polaris Records Ltd, the “data controller” for the purposes of the UK General Data Protection Regulation (UK-GDPR) and the EU General Data Protection Regulation (Regulation 2016/679).
Contact point for any privacy matter: legal@polarisrecords.net.
2. What we process, why, and our lawful basis
We keep data collection minimal. Everything we process falls into one of three buckets:
| Purpose | Data | Lawful basis |
|---|---|---|
| Serving the Site and protecting it against abuse | IP address, request headers (user-agent, referrer), timestamp. Held only as long as needed to route the request and in transient server logs. | Legitimate interests (Art. 6(1)(f) UK-GDPR): running a functioning website. |
| Aggregate performance and page-view measurement | Anonymised, cookieless page-view and Core Web Vitals data via Vercel Analytics and Vercel Speed Insights. No persistent identifier, no profile. | Legitimate interests (Art. 6(1)(f)): understanding overall Site performance. |
| Measuring Google Ads campaign performance | A first-party Google Ads measurement cookie (gtag) recording that a visit arrived via an ad click. Loaded only after explicit consent. | Consent (Art. 6(1)(a)); withdrawn at any time. |
We do not sell personal data. We do not profile you. We do not serve behavioural advertising on the Site. There is no registration, no comment form, and no account system, so we do not collect names, email addresses, or passwords from visitors.
3. Cookies and similar technologies
Under the Privacy and Electronic Communications Regulations (PECR) we must get your consent before placing non-essential cookies or equivalent storage on your device. We use three storage mechanisms:
- Strictly necessary — no consent required. A single
localStorageentry (wp-cookie-consent) that remembers your choice on the consent banner so we do not re-prompt you on every page. - Analytics — no cookies. Vercel Analytics and Vercel Speed Insights perform privacy-friendly, cookieless measurement and do not read or write browser storage under the current configuration.
- Marketing measurement — consent required. The Google Ads tag (gtag) can set a first-party cookie used solely to confirm an ad-click conversion. It loads with Google Consent Mode v2 defaults set to denied and only transmits data after you accept. Reject the banner, and the tag remains in denied mode on your device.
4. Third-party processors
We use the following service providers. Each is contractually bound to process personal data only on our documented instructions:
- Vercel Inc. — hosting, request routing, and privacy-friendly analytics.
- Google Ireland Ltd (for EEA/UK visitors) and Google LLC(technical infrastructure) — conversion measurement via the Google Ads tag, operating within Google’s published Ads Data Processing Terms.
5. International data transfers
Some of the processors above are based in, or route traffic through, the United States. Where personal data leaves the UK or the EEA we rely on the UK International Data Transfer Addendum and the European Commission’s Standard Contractual Clauses (2021/914), together with the supplementary measures required by the Schrems IIruling and the UK’s adequacy determination for the US Data Privacy Framework where the receiving entity participates.
6. Retention
- Server request logs: retained by our hosting provider for no more than 30 days.
- Aggregate, anonymised analytics: retained for up to 24 months with no ability to re-identify.
- Google Ads conversion cookie (after consent): default lifetime of up to 90 days; removable at any time via your browser.
- Your consent choice (
localStorageentry): stored on your device until you clear site data.
7. Your rights
Under UK-GDPR / EU GDPR you have the right to:
- access any personal data we hold about you (Art. 15);
- rectify inaccurate data (Art. 16);
- erasure (Art. 17);
- restrict processing (Art. 18);
- data portability (Art. 20);
- object to processing based on legitimate interests (Art. 21); and
- withdraw consent at any time, without affecting lawful processing that happened before withdrawal (Art. 7(3)).
To exercise any of these rights, email legal@polarisrecords.net. We will respond within one calendar month, extendable by two further months for complex requests as allowed by Art. 12(3).
You can withdraw consent for the Google Ads tag at any time by clearing site data for wikipokopia.com in your browser, which removes the stored consent record and re-presents the banner on your next visit.
8. Complaints
If you are unhappy with how we have handled your data, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ico.org.uk/make-a-complaint) or, if you are in the EEA, with the supervisory authority in your country of residence. We would appreciate the chance to address your concern first by email before you escalate.
9. Changes to this policy
We update this page when our processing genuinely changes. Material changes will be flagged in our changelog and the “last reviewed” date at the top will move. We do not keep an archive of prior versions — if that matters for you, the page is publicly available via the Wayback Machine.
10. Contact
Privacy questions, data-subject requests, or press enquiries: legal@polarisrecords.net. General wiki discussion and corrections: our Discord.